Privacy Policy

Last updated: August 19, 2026

1. Introduction

ViewLink respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, and share personal information when you visit our website, submit an application or inquiry, or otherwise interact with us.

ViewLink is responsible for the processing of personal data described in this policy.

2. Personal Data We Collect

Depending on how you interact with ViewLink, we may collect:

Contact and identity information

  • First and last name

  • Email address

Professional and company information

  • Company name

  • Company website

  • Industry

  • Professional role

  • Company size

Application and commercial information

  • Indicated budget range

  • Finance processes or problems you are looking to improve

  • Information you voluntarily provide through forms, calls, emails, or other communications

  • Information relating to your inquiry and potential commercial relationship with ViewLink

Technical information

When applicable, our website or service providers may process technical information such as IP address, browser type, device information, and basic website usage or security information.

If we introduce additional analytics, advertising, or tracking technologies, this Privacy Policy and, where required, our cookie consent mechanisms will be updated accordingly.

3. How We Collect Personal Data

We primarily collect personal data:

  • directly from you when you submit an application or inquiry;

  • when you communicate with us by email, call, meeting, or another communication channel;

  • through our website and the technology providers used to operate it; and

  • during an existing or prospective business relationship.

Our application forms may be provided using third-party form providers such as Tally.

4. How We Use Personal Data

We may use personal data to:

  • receive and evaluate applications and inquiries;

  • determine whether our services may be suitable for you or your company;

  • communicate with you regarding your application or inquiry;

  • arrange and prepare meetings;

  • develop proposals and potential solutions;

  • manage prospective and existing business relationships;

  • provide contracted services;

  • maintain business and administrative records;

  • protect our website, systems, and business;

  • comply with legal obligations; and

  • communicate relevant insights, resources, updates, and information about our services where permitted by applicable law.

We process personal data only where we have an appropriate legal basis to do so. Depending on the circumstances, this may include taking steps before entering into a contract, performing a contract, complying with legal obligations, pursuing legitimate interests, or obtaining consent where required.

5. Marketing Communications

We may use contact information to send relevant updates, insights, resources, and information about our services where permitted by applicable law.

Where consent is required, we will obtain it before sending such communications.

You can unsubscribe from marketing communications at any time using the unsubscribe link in our emails or by contacting contact@viewlink.io.

6. How We Share Personal Data

We do not sell your personal data.

We may share or make personal data accessible to service providers and team members where reasonably necessary to operate our business, including:

  • form providers such as Tally;

  • Google services, including Google Sheets;

  • CRM providers;

  • email and communication providers;

  • hosting and technology providers;

  • professional advisers where necessary; and

  • ViewLink team members, contractors, or consultants who require access for legitimate business purposes.

Access to personal data is limited to people and providers who reasonably require it for their role or service.

7. International Data Transfers

Some technology providers we use may process or store personal data outside the European Economic Area.

Where personal data is transferred internationally, we take appropriate steps to ensure that a transfer mechanism or safeguard required by applicable data-protection law is in place.

8. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including legitimate business, contractual, administrative, and legal purposes.

Information relating to prospective clients and applications may generally be retained for up to 36 months following the last meaningful interaction, unless an active or continuing commercial relationship exists, applicable law requires a different period, or another legitimate reason justifies continued retention.

Where information is no longer reasonably required, we will delete or anonymize it in accordance with our retention practices.

9. Data Security

We take appropriate organizational and technical measures designed to protect personal data against unauthorized access, disclosure, alteration, loss, or misuse.

Access to personal data is restricted to relevant ViewLink personnel and service providers based on business need.

No method of electronic storage or transmission is completely secure, and therefore absolute security cannot be guaranteed.

10. Your Privacy Rights

Subject to applicable law, you may have the right to:

  • request access to your personal data;

  • request correction of inaccurate personal data;

  • request deletion of your personal data;

  • request restriction of processing;

  • object to certain processing;

  • request portability of certain personal data;

  • withdraw consent where processing is based on consent; and

  • lodge a complaint with the competent data-protection authority.

In the Netherlands, the supervisory authority is the Autoriteit Persoonsgegevens.

To exercise your rights, contact contact@viewlink.io.

We may need to verify your identity before fulfilling certain requests.

11. Third-Party Websites

Our website may contain links to third-party websites or services.

Their processing of personal data is governed by their own privacy policies, and ViewLink is not responsible for independent third-party privacy practices.

12. Cookies and Tracking

At present, we do not intentionally use advertising pixels or similar marketing tracking technologies on the website.

Essential technical functionality may still use technologies necessary for security, website operation, or form functionality.

If we introduce analytics, advertising pixels, or other non-essential tracking technologies, we will assess the applicable consent requirements and update our disclosures and cookie controls accordingly.

13. Changes to This Privacy Policy

We may update this Privacy Policy when our business practices, technology providers, website functionality, or legal obligations change.

The latest version will be published on our website with an updated revision date.

14. Contact

For questions, requests, or concerns regarding this Privacy Policy or your personal data, contact:

ViewLink
Hortensialaan 1a
6851 TB Huissen
The Netherlands

Email: contact@viewlink.io
KVK: 77083105
VAT ID: NL003145231B19